North Liberty Community Library
Board of Trustees Meeting Minutes
August 18, 2008, 7:00 p.m.

President Shawn Selch called the meeting to order at 7:00pm at the North Liberty City Council Chambers, 25 W. Cherry St.

Board members present were: Shawn Selch, Peggy Waters, Matt Irving, Melissa Murphy, Kashyap Handoo, Shalome Tonelli and Library Director Dee Crowner.

Approval of Agenda:
Collection Development was added to old business. Murphy moved the agenda be approved as amended, Irving seconded and approved unanimously.

Public Comment: None

Approval of Minutes:
A motion to approve the June minutes was made by Irving and seconded by Waters and approved unanimously.

Reports:

Budget – Jenny Garner:
We are on track for the year so far. We had $24 of unspent funds at the end of the year.

Youth and Teen Services – Andrew Frisbie:
There were more kids at Summer Reading Program than ever before. The Summer Reading Program is going to be revamped before next year. From now on, it will be broken down by kindergarten through second, third through fifth, and sixth will go into the teen program. Prizes are also going to be changed, which might include a carnival. Carnivals have been done in the past and have usually gone over well.

Andrew and Melanie have been doing preschool programs every month for the past several months and there have been about 15 kids attending.

The final program was OK but a lot of people didn't stay for the final program, "Mad Scientist".

There will be at least one program on a specific day geared for a specific grade. And last, the Tot Time is for 12 to 24 month olds.

Adult Services – Elaine Reitz:
About 72 adults signed up for the adult Summer Reading Program, and read about 350 books. Raffle prizes were given out. Kash & his daughter will be doing a program sometime.

On October 10th is the program by Duffy Hudson speaking as Edgar Allen Poe. Elaine is scrambling for money for the program right now because the Friends were originally going to fund this, but since they didn't do well at RAGBRAI they won't be able to.

She will be attending the Virtual Readers Advisory Service webinar workshop on August 19th. She won't have to leave the library as it's online.

Assistant Director – Jennie Garner:
Less than 2% of the budget was left at the end of the year. She thought the Furniture and Fixture line was amended but it wasn't, so will have to be amended by the Council and paid out of last years funds. Ryan guaranteed this would be done.

Everyone had a good experience with the in service workshop with john Langhorn and Strength Finders. Staff came out surprised by how the strengths came out and matched their jobs.

Jenny has pretty much been working on the expansion donor lists and getting it ready.

Director – Dee Crowner:
Kate has decided to stay home with her baby. Dee thought she'd be returning at 20 hours a week as a Library Page but that won't work so instead, she will be volunteering on Saturdays. Emily will now become permanent full time and we will now hire a new Library Page. The only real change is that Emily will need insurance now that she's permanent, but that's doable.

Mary Kay, who was temporary Library Page while Kate was on maternity, will be Library Page again when Emily goes on maternity in January.

Three summer interns from South Central Junior High worked during the six weeks of Summer Reading Program and were a wonderful help. The three girls were a big help and the library had never looked cleaner. I am looking forward to doing this again next year and have students on scholarships. We didn't pay them as they were paid by grants from other businesses.

We now have eight computers that are nothing but internet accessible. Janet is due back today and hopefully she will set up the two 15 minute internet stations by the end of the week, but it depends. There were problems with the on line catalog today plus internet problems. We also have two computers dedicated to the online catalog.

We had a scanner donated to us in the spring. We will hook it up soon, and nobody on staff will do the scanning. There will be detailed instructions on how to use it, so you're on your own. There will be a charge of a dollar a page, but that it still not completely set because other libraries are charging between 50 cents and a dollar so we may compromise at 75 cents instead. We will need to add this to the Technology Plan Policy when it comes up for review next.

The Friends have agreed to buy a scanner to check books in and out. The one we have now is about 12 years old and is on its last legs.

The logo contest will end on August 20th. There have been 10 logos submitted. If you still want to vote you can go to the library or vote on our library website at www.northlibertylibrary.org. This contest came about when while we were cleaning out the storage room we discovered a box with a whole bunch of t-shirts in different sizes so we decided to have a logo contest to decide what to put on the shirts, then we will sell them as a fundraiser. We also decided all the entries will be turned into posters and hang as artwork in the library.

Melanie and Emily are in the Management Library course this summer. They couldn't get into PLM this fall as they always take Library Directors first. They will try again next year. This is an eight week course. You take Public Library Management I & II and you become a certified librarian. Then after you're certified you have to take 45 hours over three years of seminars, workshops, etc. to stay certified.

There was a question at the last meeting of whether or not we were accredited and the answer is yes. Dee was then asked about the status of the software to time out the computers after an hour use. She reported that it has turned out the is was going to be more time consuming for staff, so they are looking around for what else is available.

Friends
The Friends lost about $1300 at RAGBRAI. They gave most of the apples and carrots to Table to Table and some to daycares in the area. The leftover bananas they froze. They will be used for a bake sale of any and all items you can make from bananas at the Waffle Breakfast so some money can be recouped. The leftover cases of water are available for sale. There are 24 bottles per case of water and will sell for four dollars a case.

We did well at Birdies for Charity. Most of the money was raised at the golf outing in May. About $800 was raised.

Policy Review:
Interlibrary Loan Policy – There was discussion on wording in the bylaws about how many terms a member can serve. Irving moved that the Interlibrary Loan Policy be approved as written, Murphy seconded and it was voted on unanimously. There was some discussion on how far back do we need to show policy review or revised on the bottom of each policy. It was decided that as each policy came up for review it will be voted on to only show original date written, and last time revised and reviewed as this will help clean up each one.

Old Business:
Expansion Committee – There will be a joint meeting on August 20th in the Gerdin Conference Center with the City Council, Friends and Library Board to go over the casebook.

Collection Development – Dee has been trying to get Library staff to give her info to add to this by they keep putting it off and this needs to be updated to make it more detailed. There was discussion on why it needed to be detailed. It was decided to have draft by the November meeting was Dee could back to staff with a deadline.

New Business:
Board Bylaws – Terms were changed by the City Council and now end on June 30th rather than December 30th. This puts them to go with the fiscal year rather than the calendar year. There was much discussion and suggestions over changes to different sections and paragraphs. The suggested changes will be made and then voted on at the next meeting.

Board Self Evaluations – The evaluations from Board members are due to Shawn before the next meeting and we will go over it together.

Adjournment:
The meeting was adjourned at approximately 8:00pm after being moved by Waters and seconded by Handoo and voted on unanimously.