North Liberty Community Library
Board of Trustees Meeting Minutes
December 15, 2008, 7:00 p.m.

President Shawn Selch called the meeting to order at 7:00pm at the North Liberty City Council Chambers, 25 W. Cherry St.

Board members present were: Shawn Selch, Peggy Waters, Melissa Murphy, Kashyap Handoo, Shalome Tonelli, Matt Irving and Library Director Dee Crowner.

Approval of Agenda:
The agenda was approved as written.

Public Comment: None

Approval of Minutes:
A motion to approve the November minutes as written was made by Irving and seconded by Handoo and approved unanimously.

Reports:

Budget – Jenny Garner:
We are on track for the year so far. Unfortunately, several lines got rearranged but will be fixed.

Dee will be meeting with Ryan regarding the budget for 2009-2010 on December 6th at 2:00pm if anyone would like to join her. She was asked what the status of the new budget was, would she need to cut. Dee responded that she is guessing that, yes cuts would probably be necessary. She then reported that she has to get the budget numbers to the County by the end of January. She was also asked about the amount that we will receive from State for the new budget. She said she just doesn't know right now. She has been told to cut the budget by $135,000 so far for this year's budget.

Youth and Teen Services – Andrew Frisbie:
There will be a Game Day on December 23rd from 2:30pm to 4:00pm for the 4th to 12th graders.

There will be a showing of the movie, "Space Chimps" at 2:00pm on December 30th.

On January 9th, the toddler program will be "Snow Fun and Cocoa." They will hopefully be able to go out and play in the snow.

On January 15th, for the grade schoolers and January 22nd for the teens, Andrew will do a program on how to make comic books.

Adult Services – Elaine Reitz:
Elaine listed the books for the Last Tuesday of the Month Book Club through April. The people in the club are picking books this time they want to discuss.

They are hoping for a genealogy class sometime in February where they go over finding family data online.

Starting in January they will start library programs to Senior Dining and the programs will be every other Friday. The first one will be John Christianson who does a program on the history of the Ranshaw house in costume.

Assistant Director – Jennie Garner:
Staff evaluations have been finished.

Director – Dee Crowner:
The winning name for the guinea pig is Flat Stanley. The winner will get a free library t-shirt courtesy of Rage Graphics.

Dee is on vacation until Monday, December 22nd.

The Library will be closed for the holidays on December 24th, December 25th, December 31st and January 1st.

Dee also announced the need for two Library Board members, so send in your application.

Friends
They made about $600 from the annual poinsettia sales. There are three plants left for sale.

In the spring the Friends will do a chair raffle. You take any old chair and fix it up and decorate it or paint it and then it gets raffled off.

When the expansion gets going they are thinking of doing a gala event of some sort.

They have applied for the extra funds left over from RAGBRAI.

Policy Review:
Confidentiality of Patrons Policy – Waters moved that the Confidentiality of Patrons Policy be approved as written, Murphy seconded and approved unanimously.

Reconsideration of Materials Policy – There was discussion on some changes suggested by the Library Staff and the Board, plus changes to the Statement of Concern. Waters moved that the Reconsideration of Materials Policy be approved as written and the Statement of Concern be approved with suggested changes, Murphy seconded and approved unanimously.

Old Business:
Expansion Committee – Nothing to report.

Staff Handbook – Murphy reported that an email was sent to all staff asking for suggestions on what to be included in it or volunteers to help put it together. Dee reported that there was some confusion on what exactly she was looking for as the staff believed that there already was a staff handbook in place. Dee informed them there is a city handbook but no handbook exclusive to the library.

Study Rooms Policy – Murphy moved to approve the Study Rooms Policy as revised, Tonelli seconded and approved unanimously.

Technology Plan – Waters moved to approve the Technology Plan as revised, Handoo seconded and approved unanimously.

New Business:
The Board briefly discussed the meeting dates for 2009, how the term limit changes will affect the scheduled reviews and then when the term limits actually end.

Adjournment:
Waters moved to adjourn, Irving seconded and approved unanimously. The meeting was adjourned at 7:37pm.