Minutes
North Liberty Community Library
Board of Trustees
June 18, 2007

The meeting was called to order by President Matt Irving at 7:06 p.m. at the North Liberty City Council Chambers, 25 W. Cherry St.

Board members present were, Matt Irving, Peggy Waters, Carol Thompson, Andrew Freeman, Shawn Selch and Library Director Dee Crowner.

Approval of Agenda:

Selch suggested discussing the policies on the website under Old Business. Irving clarified that we have no meeting in July, not June as is stated on the agenda. Moved by Selch, second by Freeman, to approve the agenda as amended. Approved.

Public Comment: None

Approval of Minutes:
The minutes were amended to note that Tom Salm is Mayor of North Liberty. Moved by Waters, second by Thompson, to approve the minutes as amended. Approved.

Reports:

Budget - Jenny Garner:
An issue has come up with the budget. According to the City Clerk, we are over our budgeted amount, even with the amendment of the payment for mold abatement. Dee will check on this and let the board know as soon as she has full information.

Youth and Teen Services - Elaine Reitz:
The kickoff program for Summer Reading Program was a huge success, with over 200 attending. There are 324 children in the K-6th SRP and 184 in the preschool SRP. The Harry Potter raffle sign-up is June 22 and the party is Friday, July 20. The final Harry Potter book may be checked out at midnight.

Assistant Director - Jennie Garner:
64 are signed up for adult SRP. The next event is an Eastern Indian program on June 19.

Director - Dee Crowner:
Crowner reported that the city salary study interviews were last Friday and they learned that the study will be mostly based on salaries at cities of comparable size. She also reported that the Acting City Manager has inquired whether we want contributions to the building fund to go to the Foundation. Discussion followed. Crowner will check to see what interest is paid on the Building Fund account with the city and whether the interest goes back into the fund or into the city’s general fund. She will also check with the Foundation to learn the mechanics of setting up a separate building fund with them.

Friends of the Library - Carol Thompson:
The next Friends meeting is June 27. Friends is soliciting pledges for Birdies For Charity in connection with the John Deer Golf Tournament on July 9. Pledge sheets are available in the library.

Policy Review:
Teen Advocacy Group: since TAG members set their own rules, it was moved by Waters, seconded by Thompson to remove this item from the list of policies we review. Motion approved. The TAG information will be posted on the website under TAG. Changes will be reported in the Youth and Teen Services Librarian’s report.

Collection Development Policy: No changes are recommended. The board noted that the policy has served well in dealing with several issues this year. Moved by Waters, seconded by Selch to continue the policy as written. Approved

Old Business:
Operational Policy: Now that the library has individual and not family patron accounts, it was suggested that the policy be vetted to remove all references to family accounts. Moved by Thompson, seconded by Waters to approve the policy as amended. Approved.

Steering Committee: Crowner presented copies of the RFP that has been sent out to four potential fund-raisers and five architects.  She will make a checklist for reviewing the proposals, which will be done by the steering committee.

Website: Selch reports that policies appearing on the website are not current. Crowner will take steps to correct this.

New Business: None

There is no meeting in July. The next meeting is scheduled for August 21.
 
Adjournment:
Moved by Waters, second by Selch, to adjourn. Approved. The meeting was adjourned at 8:00 p.m.

Minutes submitted by Carol Thompson, Vice Chair, on June 18, 2007.