North Liberty Community Library
Board of Trustees Meeting Minutes
March 15, 2010, 7:00 p.m.

Board members present:

President:   Melissa Murphy
Vice President:  Cindy Diouf
Secretary:  Margaret Logan
Members:  Shalome Tonelli, Lesly Huffman

Library Director: Dee Crowner

President Melissa Murphy called the meeting to order at the North Liberty City Council Chambers, 25 W. Cherry Street.

Additions/Changes to the Agenda
None.

Public Comment:
None.

Approval of Minutes:
February 15, 2010

A motion was made by Cindy Diouf to approve the minutes with a grammatical correction to her last name in the body of the minutes.  Shalmone Tonelli seconded the motion.
 
The minutes were unanimously approved.

Reports:

Budget – The Library is still under budget.  Total expenditures are at 65.14 percent.     

Youth and Teen Services – Andrew Frisbie:
Andrew Frisbie submitted his “Youth and Teen Services” report. 

March 5th was Pudding Painting for toddlers.   We colored vanilla pudding and let the kids paint with it.  We had about 40 people attend and the kids had a good time. 

Also on March 5th there was a teen Advocate Group lock-in.  This was just a time for the TAG kids to get together and have fun in the library.  We had a TAG meeting to discuss upcoming events the group is going to work on.  We usually do these events over night but this time we just went to midnight. 

A Lego Program will be held March 17th from 1 pm - 4 pm.  This is open to K-6th and will be held in one of the meeting rooms in the conference center downstairs.

Also on March 17th from 12n - 2 pm Melanie and North Liberty Television (NLTV) are doing a Teen Video Camp.  We thought it would be fun to make a promo for the Library staring the teens to run on NLTV.  We have contacted some patrons who use the Library and asked them to come in and share their library experiences and why they feel we need to expand.  The teens are going to help ask the questions, film and edit the footage.  This is for teens 7-12th grades and they are meeting in the NLTV office. 

April 15th there will be a Comic Creation program from 2:30 pm - 4 pm in the Library study room.  I love comics and love talking with the kids about comics and how they’re made.  I’ve done this before and the kids have a great time. 

We are hard at work planning summer reading programs.  The kids’ program theme this year is “Why?” and we’re going to learn about how things are made.  The teen program is “Get ‘Er Done” and we’re going to be doing some different gross-out things like on the show Dirty Jobs.         

Adult Services – Elaine Reitz:

March 25th Sarah Uthoff, Director of the Oxford Public Library, will present her program on One-Room Schoolhouses at 2pm.    Sarah collects stories from people who have attended school in one room schoolhouses.    Attendees are welcome to share their own stories/memories of one-room schoolhouses.    

I put together a survey on adult programming and it is at the circulation desk for patrons to fill out.  I am trying to get an idea about the time of day adults would like programming offered.  I am interested in knowing what programs they might be interested in and what time of the day should these be offered.  The more input we receive the more information we will have to work with. 

The Last Tuesday of the Month Book Club is Three Cups of Tea by David Mortenson and held at 6:30 pm.  The Book Club will meet through June and then we will be on summer break for July and August. 

Laura and I decided on our theme for the Adult Summer Reading Program.  To go along with the children’s them of “Why?” our theme will be “Why Not?”

As the population of North Liberty is becoming more diverse, our collection needs are increasing to keep up with these changes.  We have had several requests for Urban Fiction so I have ordered some different titles for our collection.  The Hispanic population in North Liberty is also grown and I anticipate we will be getting more request for Spanish materials and Hispanic authors.  

Assistant Director – Jennie Garner:

April 8th, John Langhorne, an organizational consultant who has presented for the Library before, has written a management/leadership book called
Beyond Luck.  He has agreed to do a book talk and provide some leadership points related to job searching at a brown bag lunch. 

Dennis Tallman, at Alphagraphics, is printing copies of the brochure, pledge card, envelopes and invitations to the April 30th Community Campaign Kick-Off reception.  He will be doing a portion of the printing as an in-kind donation for the library expansion.    

I have attached copies of the new logo that was chosen for the Library expansion campaign throughout the community.  It was designed by a free-lance graphic artist in the area and we will be unveiling the logo as we begin the fundraising process.

Director – Dee Crowner:
Dee reported April 17th from 12n - 2pm the annual Volunteer Luncheon will be held at the Library.  All Council members, Supervisors, and Board members will be receiving an invitation.   We do appreciate all of the work these groups do for us. 

Jennie, David the fundraiser, myself, and the Co-Chairs, Adam McLaughlin and Bill Montgomery, have been meeting with prospects for both the Endorsement Council and the Campaign Committee with very successful results.  We hope to have the Council and Committee in place by the end of April so we can begin seriously fundraising.

We hope to have a new library page by March 27th. 

Recently some vandalism was done in a Study Room.  The Study Rooms will now have restrictions placed on the usage of them.  Only one person per computer is allowed.

If we have money left in the budget by the end of the year, we would like to upgrade all the computers to Word 2007 so they are all the same.

Jennie and I will be in Portland the week of March 22nd to attend the Public Library Association Conference.         

Friends
The Friends are busy working on the Friends Volunteer Luncheon to be held April 17th. 

They are still selling book bags for $2 each.

The Friends are getting ready for their annual membership drive.  Due to increasing costs of mailings we will not be mailing them to patrons this year.   The membership brochures will be available in the Library.

Policy Review:
Library By-Laws - There was a motion to accept the Library By-Laws as written by Lesly Huffman.  It was seconded by Margaret Logan.  The motion was unanimously approved.

Email Release - There was a motion to accept the Email Release as written by Cindy Diouf.  It was seconded by Margaret Logan.  The motion was unanimously approved.

Old Business:
Long Range Plan - The Long Range Plan was tabled at last month’s meeting.  Revisions were made to the policy.   There was a motion to accept the Long Range Plan with revisions by Cindy Diouf.   The motion was seconded by Shalome Tonelli.  The motion was unanimously approved.   

New Business:
Fundraising and Pledge Information - Pledge packets were handed out to Board members.   Dee reported 100 percent of the Library Staff has pledged to the fundraising.   She received confirmation today of another $5000 pledge.  She acknowledged Jennie for all of the work she has been doing for the campaign drive.  Cindy Diouf commended Dee on all of her efforts on this fundraiser.    

Board Training DVD - The Board reviewed another segment of the DVD titled “Iowa Public Library Trustee Training – Meetings”.    

Other Business:
None.

Adjournment:
There was a motion by Margaret Logan to adjourn.   It was seconded by
Cindy Diouf.   The motion was unanimously approved at 7:50 pm.