North Liberty Community Library
Board of Trustees Meeting Minutes
March 17, 2008, 7:00 p.m.

President Shawn Selch called the meeting to order at 7:00 p.m. at the North Liberty City Council Chambers, 25 W. Cherry St.

Board members present were: Shawn Selch, Peggy Waters, Matt Irving, Melissa Murphy, Kashyap Handoo, Shalome Tonelli and Library Director Dee Crowner.

Approval of Agenda:
A motion to approve the agenda was made by moved and seconded and approved unanimously.

Public Comment: None

Approval of Minutes:
A motion to approve the February minutes was made by Irving and seconded by Waters and approved unanimously.

Reports:

Budget – Jenny Garner:
We are currently at 60% of budget for the year. Jennie still hasn’t gotten the mileage and IPERS lines cleaned up, but Tracy is working on it.

Youth and Teen Services – Andrew Frisbie:
The Movie Mania movie this month was Pippie Longstocking and about 30 kids attended.
t-shirt crafting and LEGO programs are both scheduled for this week.

There was an article in the Gazette about the cake pans.

The kids dance will be in April this year, and we need chaperones so anyone who can help please come and have a good time.

Adult Services – Elaine Reitz:
The wine tasting by Tabor Wineries was a big success. We made $672 for the building fund. $140 of this came from attendees buying the glasses they used for sampling.

The Laura Ingalls Wilder program will finally be able to happen, and will be March 24th.

Dee reported that since ILA has a youth and teen services subdivision she has been suggesting to Elaine that ILA should have an adult services subdivision. Elaine is looking into what is involved with the state.

Assistant Director – Jennie Garner:
Jennie has been attending the Community Leadership program, paid for by a partial grant from the program and some from the city. Since the library will be having workshops this Fall, Dee asked Jennie to do the workshop on leadership for the employee training workshops.

Jennie and Dee will be going to Minnesota in March for the American Library Association Conference. There are several workshops that they are looking forward to attending.

The state library is just starting to work on a possible new state wide open source system. We may have to pay something for it. It will be a state consortium and will depend on how many libraries join.

We are returning most of the leased books that we got from our biggest bookseller. We had leased books available so the library would have books available for check out since we don’t have space. Unfortunately, we didn’t have very much interest in this option. We have kept the large print books.

We got some unexpected good news. The city got money back from their insurance company. All departments got part of the windfall. The library got back $258.

Director – Dee Crowner:
The deleted items for fines has finally been cleaned up. So now any library patron who has not been in the library from December 31, 2007 back is now inactive.

All audio books on tape are now completely gone. There are only DVD and CD.

With postage going up another penny in May, a new postage procedure will be put into effect. Instead of fine notices being mailed monthly, they will be mailed quarterly instead. We will give this some time and see how this works. If not, the notices will be mailed out every month, and somehow deal with the postage.

The Expansion Committee will meet on April 9th, and the case book will be presented by the fundraiser at that time.

The library will be closed next Friday and Sunday due to Easter.

Kate is going on maternity leave starting March 22nd. During her leave, Emily will go full time to work her back room hours and a new temporary Library Page will be hired for the rest of the hours.

Friends
Adam McLaughlin is resigning as the head of Friends.

The new Friends membership brochures will be going out soon.

The Volunteer Lunch will be April 26th at noon in the Gerdin Conference Center. Friends will have a potato bar.

Friends are probably going to sell fruit bars or fruit on a stick and water for RAGBRAI.

Policy Review:
Board Bylaws Policy – There was discussion on wording in the bylaws about how many terms a member can serve. It does state that a member will serve until their successor is duly elected. A motion to approve the policy as is was made by Irving and seconded by Waters and voted on unanimously.

Confidentiality of Patrons Policy – A motion was made by Waters to approve as is and seconded by Handoo and passed unanimously.

LongRange Plan- Changes have been suggested by library staff and Dee. After board members and Dee went through each change and discussed changes, Dee will make the changes and it will be voted on next meeting.

Old Business:

RAGBRAI Fundraising:
It was decided to help Friends, or any other group, with their fundraising rather than doing anything ourselves.

It was also suggested that someone should check on user limits on the wireless network while riders are here.

New Business:
The budget will be approved pending next Council meeting. We had to cut 3%, or $18,000 from our budget and that we were able to do.

We received a statement finally from Mike at the Foundation. We have $8845.67 in the account. The new board members were brought up to speed on the account.

Other Business: None

Adjournment:
The meeting was adjourned by President Shawn Selch at 8:21 p.m.