Minutes
North Liberty Community Library
Board of Trustees
March 19, 2007

The meeting was called to order by President Carol Thompson at 7:00 p.m. at the City Council Chambers in North Liberty.

Board members present were, Anne Daniels, Carol Thompson, Andrew Freeman, Shawn Selch and Library Director Dee Crowner. Matt Irving and Peggy Waters were absent with prior notice.

Approval of Agenda:
 A motion to approve the agenda was made by Daniels, seconded by Selch and approved unanimously.

Approval of Minutes:
. A motion to approve the January minutes as written was made by Selch, seconded by Daniels, and approved unanimously.

Reports:

Budget - Jenny Garner:
Next year’s budget has officially been approved. The amount for building maintenance will be corrected in June. We knew we would be over budget on tuition reimbursement because of an extra person. Selch had questions about the numbers in red on the budget report, which Crowner will look into.

Youth and Teen Services - Elaine Reitz:
This year’s summer reading program theme is “Get a Clue at Your Library”. A design drawn by Suzy will be on the back of the t-shirts and a logo from Hills Bank will be on the front because it is Hills Bank’s 20th year sponsoring it.

Assistant Director - Jennie Garner:
Only about eight people attended the program to teach parents about MySpace. However, the discussion and questions lasted two hours. An author from North Liberty, Steve Sherman, will do an author visit on April 9.June 19 there will be an Eastern Indian program featuring dance, crafts and food, which is open to the general public.

Director - Dee Crowner:
The Library’s instant message reference service is up and running but has not received much use. Interlibrary loan is being added to the webpage. Holds have gone up from 60 to 100 since the option was made available online. Crowner is putting together the agenda and handouts for the Expansion Steering Committee. Many invited have not RSVPed.

 

Friends of the Library - Carol Thompson:
The Friends sent out 3,084 brochures and newsletters. They will have a volunteer luncheon on April 1 at 3 p.m. They have $4,000 in checking account. They have agreed to pay for the library’s booth at the state fair. Their next meeting is May 2nd.

Policy Review:

Library Board By-Laws
A motion to approve the Library Board By-Laws as is was made by Waters, seconded by Thompson and approved.

E-Mail Release
We currently have over 1500 email releases.

Old Business:

Steering Committee
We are hoping for a good turnout at the Steering Committee luncheon.

Communicating Library Policies
Daniels presented the group with information about the law concerning libraries restricting minor’s access to movies with a rating above “G”. Patron, Rob O’Rear, addressed the board with his concerns. The board concluded that the current policy would remain the same and that Dee would create a sign to post informing patrons of the current policy.

New Business:
 
Annual Board Self-Evaluation
The board determined that a self evaluation would be a good idea. Board Members will look at the .Iowa Library Trustee Handbook self evaluation and recommend amendments at the next meeting. The self-evaluation will be done in August.

Other Business:
The Collection Development Policy will be added to the policy calendar for June.

Adjournment:
The motion to adjourn the meeting was made by Thompson, seconded by Daniels, and approved unanimously. The meeting was adjourned at 8:20 p.m., in the North Liberty Library.

Minutes submitted by Anne Daniels on April 13, 2007.