North Liberty Community Library
Board of Trustees Meeting Minutes
November 16, 2009, 7:00 p.m.

Board members present:

President: Melissa Murphy
Vice President: Cindy Diouf
Secretary: Margaret Logan
Members: John Henk

Library Director: Dee Crowner

President Melissa Murphy called the meeting to order at the North Liberty City Council Chambers, 25 W. Cherry Street.

Approval of Agenda:
Approved.

Public Comment:
None.

Approval of Minutes:
October 19, 2009

A motion to approve was made by Cindy Diouf and seconded by John Henk. 
The minutes were unanimously approved.

Reports:

Budget – Dee reported the budget is on track.   We are still under budget to date, which is 35 percent.    

Youth and Teen Services – Andrew Frisbie:
Andrew Frisbie submitted his “Youth and Teen Services” report.  November 12th was Pizza with Politician from 7pm - 8pm for teens.  There were three legislators, 12 teens, three siblings and five parents.  This was a good crowd. 

Teen Only Hour on Wednesday nights from 8pm - 9pm seems to be going well.   There were two girls the first week and eight teens showed up the second week.  There was a nice write up in the North Liberty Leader about the program. 

December 4 from 10am - 11am will be Ornament Making for ages up to five. 

December 10 from 2:30pm - 4pm will be Coaster Making program which is open for K-6th grade. 

December 17 from 3pm - 4pm will be a Snow Day activity open to teens from
7th through 12th grade.  

On November 19, we’re taking a group of teens to the midnight showing of “New Moon”.  There are currently eight signed up.

Adult Services – Elaine Reitz:
Elaine Reitz submitted her “Adult Services” report.   She reported the Sociable Seniors continues to meet every Monday from 10am -11am.  There is some outreach being done in hopes of increasing attendance. 

The Wine Tasting went well with 40 participants.  We’re talking about doing another wine tasting possibly this spring around Valentines Day and/or this summer. 

The Silent Auction went well with over $300 made to go to the library expansion fund.  

In early 2010, we will be participating in The Big Read, along with the Coralville and Iowa City Public Libraries.   The book for this evening is “Fahrenheit 451” by Ray Bradbury.  More information will be coming. 

October 29th the Genealogy Program started, led by Sarah Uthoff, from

6pm - 8pm.  This is an internet program.  There were four who attended. 

Assistant Director – Jennie Garner:
Jennie Garner submitted her “Assistant Director’s” report.   She has not yet received any information about the grant from West Bank that was written for the Career Station.  If she doesn’t get the grant, she still has other options to get a computer and then will seek some funding for the books she was looking to purchase.      

She is still working on cleaning up old fines in the computer and patrons whose accounts have been expired for more than three years. 

The library is at 32.17 percent in expenditures which is still under the projected budget.  

Dee asked each of us that attended ILA to come back with an idea.  Her idea is to have each staff person attend at least one Library Board meeting a year to talk about their position in the library and summarize their work.  She thinks this would be a great way for the Board Members to get to know the Library Staff and learn about what they do, and for staff members to learn more about the Board.

Director – Dee Crowner:
Dee reported that less than a month ago the library began doing punch cards for donations for the expansion fund and has made $240 so far.  We have two completed cards that will go into a prize drawing we plan on holding twice a year.  If someone wishes to contribute to the library expansion fund, stop by the Library for punch cards.

Janet wrote a grant to INS and South Slope for the purchase of a new computer and monitor.  We received $500 from each.  This computer will be used at the Circulation Desk which means we have a computer new enough that we can use our “new” scanner for checking in/out materials. 

The newly hired library page started this evening.

Dee received one application for the vacant Board member position.

The Library has a box for Toys for Tots.  Please drop off new, unwrapped toys and items. 

There is new art work in the Library.  Janet wrote a grant some time ago for this.  The art work was received this past spring and just starting to hang it in the Library.   Please stop by to see it. 

Friends
The Poinsettia sale began October 24th.  They have sold around 160 plants which is the most they have ever sold.  

Friends are selling recycle bags at $2 a piece.  There will be library information along with the monthly newsletter and notices of upcoming events in the bags.      

Policy Review:
Study Room/Media Room Policy – There was some discussion on this policy.  A motion made to approve the revised version with grammatical corrections by Margaret Logan.  John Henk seconded the motion.  It was unanimously approved. 

Technology Plan – This policy is required for funding from the state.  There was some discussion.  The policy just needed to have the number of computers at the library updated.   A motion was made to accept the policy by John Henk.  Cindy Diouf seconded the motion.  It was unanimously approved.       

Old Business:
None.

New Business:
None.

Other Business:
Closed Session.  

Adjournment:
There was a motion by John Henk to adjourn.   Margaret Logan seconded.   The motion was unanimously approved at 7:30 pm.