Minutes
North Liberty Community Library
Board of Trustees
November 19, 2007

The meeting was called to order at 7:04 p.m. at the North Liberty City Council Chambers, 25 W. Cherry St.

Board members present were, Carol Thompson, Andrew Freeman, Shawn Selch, Anne Daniels, Matt Irving, Peggy Waters and Library Director Dee Crowner. Andrew Freeman was absent with prior notice.

Approval of Agenda:

A motion to approve the agenda was made by Thompson, seconded by Waters and approved unanimously.

Public Comment: None.

Approval of Minutes:
A motion to approve the October minutes was made by Thompson, seconded by Selch and approved unanimously.

Reports:

Budget - Jenny Garner:
Somehow IPERS expenditures were recorded as mileage expenditures. Jenny attempted to correct this mistake but there may be some further readjustment needed.

Youth and Teen Services - Elaine Reitz:
The October 11 visit by Chris Crutcher was attended by approximately 50 people. The 5th and 6th grade dance on October 19 was attended by approximately 150 kids, which was quite a surprise. When the library does this program, again, there will be more chaperones. Twenty students came to the Pizza with Politicians program but only one legislator, Dave Jacoby, showed. Two others cancelled the morning of the program and another was a no show. There was a comic book discussion program on November 15 which lead to the conclusion that some more graphic novels targeting to patrons under ten should be added to the collection. There will be Playstation 2 game day on December 13 beginning at 2:30 to play Dance, Dance Revolution and Guitar Hero. On December 27 there will be a showing of Pirates of the Caribbean: At world’s End. On December 28 their wile b a Mario Kart tournament. A winter reading program is being developed for kids to take part in over winter break.

Adult Services – Elaine Reitz:
Elaine passed the Comps and Elaine and Melanie will graduate this semester, so everyone will be out of school. There will be a cookie swap on November 13. Participants must register and will be called later and told how many cookies they should bring. Elaine and Jenny will be meeting once a month to work on goals and objectives for the adult services department. Elaine will be revising the handbook for adult volunteers. Details will be announced regarding a gingerbread house contest for families. A wine tasting will be held around Valentine’s day if a permit can be obtained.

Assistant Director - Jennie Garner:
Jennie resigned her seat on the chamber council because of time constraints.  The 2008 leadership retreat will be at St. Ambrose. Jennie is working with Lara to develop a comprehensive training manual for new staff.

Director - Dee Crowner:
The library has received a $1000 INS Grant which will be put towards the purchase of a pay as you go printer by the first of the year. All computers are getting very old. The library needs three new board members and so far only has one application. Homeworkhelp.com is available through the library’s website. Prior to allowing holds to be placed via the webpage the library averaged 65-70 but currently have over 200 holds, which is the largest number, ever. Dee’s 20th anniversary as library director will be December 1, 1987. There will be a Dee trivia competition going on for Chili’s gift certificates. The library Christmas party will be December 14. The local legislators reception will be December 19.There is a new feature on the library website allowing new patrons to apply online. Six new patrons have used this feature, so far. We received a $500 donation from patrons which has been put in the building fund. In the future all donations which are not designated to something specific will be put under miscellaneous until the board decides where it would be best used.

Friends of the Library - Carol Thompson:
Friends met on November 5. The next meeting will be January 9. There will be a membership drive in January. Friends has donated $1500 for the purchase on non-fiction DVDs. They are also contributing up to $300 towards the purchase of the new printer. Around $800 was made from the waffle breakfast and $700 from Birdies for Charity.

Policy Review:
Posting Notices Policy: A motion to approve the policy as is was made by Daniels, Seconded by Waters and approved unanimously.

Study /Media Rooms Policy: A motion to amend the policy by eliminating the word “media” throughout and removing one “using the” from the third paragraph was made by Thompson, seconded by Daniels and approved unanimously.

Technology Plan: Selch moved to table review of the Technology Plan until after the first of the year because we will know our budget and hopefully have a new printed by then. Daniels seconded and it was approved unanimously.

Old Business:
Patron Photo Procedure: The procedure was written up by Dee and reviewed by the board. A suggestion was made to alter the policy to require all children under 13 to have written parental permission to have their photo taken, instead of allowing some to have verbal permission.

Steering Committee: It will be presented to the City Council that it is possible for city administration/hall to become part of the library expansion project. One way to do this would be to ad the second floor immediately. A combined project would allow the police department to move to the current city hall and the fire department to take over the current public safety building. It would also address the council’s concern of choosing between departments. Citizens would be able to vote on a bond issue without fearing another one would immediately follow.
The group will ask the council to plan ahead to 2020 not just 2010. Some concerns about a combined project are who would pay for what and who gets the space as the city continues to grow, as the library was intending to expand into the second floor in the future.

Trustee Training Committee: Waters suggested adding copies of some minutes from recent library meetings and budgets so new board members will be aware of what has been going on. She has not yet completed checking websites, etc. to determine if current.

Officer Elections: It was discussed that ideally board members would run for positions. Irving has indicated he will not run for president.

New Business:
Budget: A budget work session will be held on November 26 at 7p.m. in the library.
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Other Business:
Executive (closed) Session: Director’s Evaluation: Director’s evaluation was reviewed and finalized.

IowaLibrary Trustee Assoc.: Waters attended an Iowa Library Trustee Association workshop in Solon on November 1. As part of the workshop she received a survey which she would like Dee to fill out which would give the board and council a better idea of what she does day to day.

Adjournment:
The motion to adjourn the meeting was made by Selch, seconded by Daniels and unanimously approved at 8:30 p.m.

Minutes submitted by Anne Daniels, Secretary, on December 17, 2007.