Minutes
North Liberty Community Library
Board of Trustees
October 15, 2007

The meeting was called to order at 7:02 p.m. at the North Liberty City Council Chambers, 25 W. Cherry St.

Board members present were, Carol Thompson, Andrew Freeman, Shawn Selch, Anne Daniels and Library Director Dee Crowner. Matt Irving and Peggy Waters were absent with prior notice.

Approval of Agenda:

A motion to approve the agenda was made by Daniels, seconded by Selch and approved unanimously.

Public Comment: Today, the library began requiring patrons to have their pictures taken so that individuals were not checking out material and using the internet under others’ names. Patron, Kirk Legit came to the meeting to complain that this practice constituted an invasion of privacy, which was not narrowly tailored. The board was not informed of this practice before it began, today,  and it was not put on the Agenda for October, so the new practice will not be enforced against individuals who can produce alternative forms of positive identification until the board has a change to review the policy in November.

Approval of Minutes:
A motion to approve the January minutes was made by Freeman, seconded by Selch and approved unanimously.

Reports:

Budget - Jenny Garner:
The expenditures on library supplies are high because they are ordered once a year.

Youth and Teen Services - Elaine Reitz:
A Tuesday morning lapsit storytime will be started in January. Here will be a Lego program on October 18 because last year’s Lego program was so popular.
On October 19 TAG is having a fundraising dance in a Community Center gym. The band Lipstick Homicide will play, there will also be food and games. The cost to attend will be $5.
The Pizza with Politicians program will be on November 8 in the City Council Chambers.
The library is offering a new service, live Homework Help, where students can log in and get assistance from a live tutor.

Adult Services – Elaine Reitz:
Eighty people attended the program by Chad Lewis. Elaine will begin putting together an orientation manual for new adult volunteers.

Assistant Director - Jennie Garner:
Inventory is complete and less than 200 items are missing since the last inventory, which is the lowest this number has ever been.
A new patron application is now available online.

Director - Dee Crowner:
Problems are arising with patrons lying about their identities so they can use computers without paying their fines. People who live in North Liberty will have to become Library patrons if they want to se the computers and will no longer be able to register as guests.
In November the media room will be converted into an office for staff, so Janet does not have to be upstairs working on computers and adult volunteers will have a processing station.
Staff will complete evaluations of the Assistant Director and return to Dee by November 1.
There will now be two monitors at the circulation desk displaying all programs and events instead of posting paper ads. The library’s hours and now posted in the library window by the neon sign. Interlibrary loan will be placed on the library’s website.
On October 4, there may have been an incident in the library involving threats, which police are investigating. The investigating officer wanted to look at our records of guests signed in to use the computers but was told no. The city attorney has been alerted.

Friends of the Library - Carol Thompson:
Friends has 73 members. They have agreed to pay the part of the cost for hosting Chris Crutcher not covered by Liberty Bank.

Policy Review:
Posting Notices Policy: Crowner wanted to clarify the policy on postings supporting political candidates. It was determined that this policy would be addressed next month, after Crowner has determined whether there is already a city policy on posting such notices.

Storytime Policy: Selch moved that the second paragraph would be amended to include posting the themes of the programs on the webpage. Daniels seconded and it was approved unanimously.

Old Business:
Steering Committee: There is a work session scheduled with the City Council tomorrow night and to go on their agenda for their next meeting with our proposals on who to hire. The fundraiser will have to be paid upfront. The architect gets paid at the end of the project.

Trustee Training Committee: Waters was not in attendance so this report will be tabled until next meeting.

New Business:
Officer Elections: will be coming up because need 3 new board members.

Director’s Evaluation: An executive session was not noticed on the agenda and 2 board members are absent, so this is tabled to the next meeting.

 

Other Business:
Irving, Waters and Selch went to the ILA Conference and got some good ideas for orientating new board members and also had a session on endowment funds.

Adjournment:
The motion to adjourn the meeting was made by Selch, seconded by Daniels and unanimously approved at 8:30 p.m.

Minutes submitted by Anne Daniels, Secretary, on November 5, 2007.