North Liberty Community Library
Board of Trustees Meeting Minutes
October 19, 2009, 7:00 p.m.

Board members present:

President: Melissa Murphy
Vice President: Cindy Diouf
Secretary: Margaret Logan
Members: John Henk, Shalome Tonelli, Peggy Waters

Library Director: Dee Crowner

President Melissa Murphy called the meeting to order at the North Liberty City Council Chambers, 25 W. Cherry Street.

Approval of Agenda:
Approved.

An addition to the agenda was this will be Peggy Waters’ last meeting.   She is relocating to Iowa City.   The Board greatly appreciates all of the help and support Peggy has provided over the past five years.

Public Comment:
None.

Approval of Minutes:
September 21, 2009

A motion to approve was made by Peggy Waters and seconded by John Henk. 
The minutes were unanimously approved.

Reports:

Budget –
Dee reported Michael has resigned as Library Page effective November 1, 2009.   Michael has accepted a position at the University of Iowa Hospital and Clinics.   Ads have been placed and the position closes October 23rd.    

Youth and Teen Services – Andrew Frisbie:
Andrew Frisbie reported on the Youth and Teen Services.   October 30th will be a busy day at the library.  There will be a Costume Runway Show for toddlers starting at 10am in the library.   This was successful last year and there are to be a few new changes for this year.   From 7pm - 8pm in the conference center TAG will be having a fund raising 5th and 6th grade dance.  A toddler program, Leaf Painting, will be held November 6th from 10am - 11am.  This will be in the Meeting Room B in the Rec Center.   November 12th from 2:30pm - 4pm, a crafty program with grade school children will be held, playing with fuse beads.   This will be open to K-6th graders.  November 12th will be the Pizza with Politicians program from 7pm - 8pm for teens.   This gives the teens an opportunity to visit with local representatives in the state legislature to find out about law making, what they do, etc while enjoying pizza.  This will be held in the City Council Chambers.  November 19th is the midnight showing of the new Twilight movie, New Moon.    TAG will pay for 10 tickets for the teens.  Registration required.   Beginning November 4th is a Teen-only Hour at the library after normal library hours from 8pm - 9pm.   The library will be open just for teens where they can get their homework done or just be in the library without worrying about disturbing others.

Adult Services – Elaine Reitz:
Elaine Reitz report the Sociable Seniors continues to meet every Monday from 10am -11am.   There is some outreach being done in hopes of increasing attendance.  October 29th is the Genealogy Program, led by Sarah Uthoff, from 6pm - 8pm.  Space is limited to 8 participants.   This is an internet program.   

Second Annual Wine Tasting and Silent Action will be held October 30th from
7pm - 8:30pm at the Library.   Everyone is welcome to come in costume.  Bidding on the Silent Auction will start at the Waffle Breakfast on October 24th.

Five staff members will be attending ILA October 22-23 in Des Moines.   Dee has requested each attendee return with an idea to implement by January 1st.  

Assistant Director – Jennie Garner:
Jennie Garner submitted her Assistant Director’s report.   Nothing has been received about the grant from West Bank that was written for the Career Station.   

The library received a $250 grant from Mid America for teen programs.   Some of this grant may be used for the proposal of the library to stay open the extra hour on Wednesdays for teens.  

The library is at 23.87 percent in expenditures which is slightly under the projected budget.  

There was discussion about taking canned goods for fines as an option instead of money.  This might make it easier to settle a fine.  The canned goods would be to help out the community.   This will be figured into the next budget starting July 2010.

The Follett System (automation system) has been down again.   The library has had the system for 12 years; it is outdated; and the company no longer supports the version that is used.  Janet has written a grant in hopes of replacing it but won’t hear about this until sometime in December.  If the grant does not come through for a new system, this will be added into capital improvements budget for next year.   Jennie has been going through the patron accounts trying to get rid of old fines and patrons who have somehow stayed in the system inactive for more than three years.     

Friends
The Annual Waffle Breakfast and Poinsettia sale will be held October 24th.   The Used Book Sale will begin at the breakfast. 

Policy Review:
Posting Notices Policy – There was some discussion on this policy.   There was a motion made to approve as written by Peggy Waters.    John Henk seconded the motion.  It was unanimously approved. 

Program Policy – This was originally named Children’s’ Programs.  This was revised in February so it had just recently been updated.   A couple of changes were adding a section for teens and adult programs and being more specific with fees and special requests.  There was a motion to accept the revised version by Cindy Diouf.  Margaret Logan seconded the motion.  It was unanimously approved

Old Business:
None.

New Business:
Updating New Board Member Orientation –There was some discussion on this.  It was tabled until the next meeting.

Other Business:
Melissa Murphy sent out a revised Director’s Evaluation Form to all of the staff and Board Members.   All of the evaluation forms are back from the staff but not from the Board.  Melissa will send out a tally of the staffs’ evaluation forms to the Board members.   They are to complete the Director’s Evaluation Form by basing their answers on the tally of the staffs’ responses.   This will be reviewed at the next meeting.  

Adjournment:
There was a motion by Peggy Waters to adjourn.   Margaret Logan seconded.   The motion was unanimously approved at 7:35 pm