North Liberty Community Library
Board of Trustees Meeting Minutes
September 15, 2008, 7:00 p.m.

President Shawn Selch called the meeting to order at 7:05pm at the North Liberty City Council Chambers, 25 W. Cherry St.

Board members present were: Shawn Selch, Peggy Waters, Melissa Murphy, Kashyap Handoo, Shalome Tonelli with Matt Irving absent with prior consent and Library Director Dee Crowner.

Approval of Agenda:
TThe agenda was approved as written, and approved unanimously.

Public Comment: None

Approval of Minutes:
A motion to approve the August minutes as corrected was made by Murphy and seconded by Tonelli and approved unanimously.

Reports:

Budget – Jenny Garner:
We are on track for the year so far.

Youth and Teen Services – Andrew Frisbie:
The next program is on September 18th, which is the Wii and Playstation Game Day. There was money left over from donations from TAG for the Summer Reading Program and used it to buy three Wii games with.

On September 25th is another Lego Program for grade school kids. Andrew spent every last week at West Liberty helping with the whole series of Lego Programs the do, plus also assisting with their programs for kids.

On October 9th is the movie, “The Goonies”. On October 23th is the field trip to Barnes and Noble. This is limited to eight kids, so reserve early.

On October 31st, is the little kids Halloween costume show. Senior dining is having a show at 11am, so we are hoping to having the kids show off their costumes during this program.

Adult Services – Elaine Reitz:
There are four programs coming up. The first is Laura is doing one of how to winterize your car. This will be done at Off Campus Auto and is limited to six people with four already registered. Next, on October 2nd and 3rd is some genealogy classes. Jim Lewis is doing this again this year and is the class size limited to eight with two already registered.

On the last Tuesday of the month book club is back up and running. Elaine is taking over as coordinator. There will be some changes made on how they decide on books and who the facilitators will be. The first book is, “A Long Way Gone: A Memoir of A Boy Soldier.” This is the All Johnson County Reads book. The first meeting is September 30th at 6:30pm.

On October 10th at 7:00pm is the program by Duffy Hudson speaking as Edgar Allen Poe. He is an actor from LA who just called them out of the blue one day. Hills Bank contributed $300 for his fee.

On October 21th, Kash and his daughter will present a program on their trip to India this past summer. It will be at 6:30pm with a question and answer period after the program.

Elaine and several other staff members will be going to ILA in Dubuque on October 16th and 17th.

Elaine is trying to set up an Adult Services subdivision of ILA.

Assistant Director – Jennie Garner:
Jenny will be attending ILA in Dubuque on October 16th and 17th.

Jenny and Dee will be attending the Town Meetings in Iowa City on September 23rd. This is a meeting put on by the State Library and goes over what the State Library is up to, then there are afternoon sessions that can be used for continuing education credits.

Jenny was asked to serve on the Leadership Committee on ILA. She was part of the first group of librarians who attended in when they first had it, then she was involved last year. It goes every two years.

Director – Dee Crowner:
Dee handed out the information survey that she fills out every year to State Library then they compile the information in a book of all the libraries in the state.

The t-shirt logo contest winner was Phoebe Lowe and she is 12 years old. Dee handed out a sheet showing the logo winner then a modified logo which fit better on the t-shirts.

Dee handed out next a sheet showing the staffing wants for the expansion. Dee said she was asked about a year ago on what staffing she thought would be needed when the expansion was done.

She explained that first, Emily’s title is now Assistant Librarian, but it would probably change to Circulation Services Librarian with the main duties being training library pages and handing out duties. The pay scale would be on the same level as the Adult Services Librarian and Youth and Teen Services Librarian.

Next, Janet would become Technology Services Librarian.

Dee next mentioned that she and Jenny had been discussing that instead of hiring an Assistant Library Director at her retirement that an Administrative Assistant could be hired to do the same work as the Assistant Director is doing. This could also matter on the new Director and what they want.

Last, hire four new Library Pages at 20 hours a week and within the next two years, bring the Assistant Adult Services Librarian from 30 hours per week to 40 hours per week. There is more work for her to do now. It will be in the budget for next year.

Friends
Friends met on Wednesday, September 10th. The main discussion was Waffle Breakfast. The Waffle Breakfast will be Saturday, November 1st from 8:00am to 12:00pm.

There will be a bake sale of any and all items you can make from bananas at the Waffle Breakfast called, Going Bananas for the North Community Library table so some money can be recouped from RAGBRAI. The leftover cases of water are available for sale. There are four cases left and will sell for four dollars a case.

The Friends agreed to purchase a handheld scanner to check books in and out. The cost is approximately $150.

Policy Review:
Operational Policy – There will be lots of changes to the policy. The changes were given and discussed. First time went through the policies as a staff. Waters moved that the Operational Policy be approved as changed, Handoo seconded and approved unanimously.

Old Business:
Expansion Committee – Shawn and Peggy discussed the joint meeting with City Council. The City Council’s feeling on the expansion is that the library expansion is at a faster pace than the city is. Shawn gave a big thank you to Bill, the Friends president and his promotion of the library during the meeting. The City is in support of an expansion of the library of some sort but we need to slow down and wait for the Council to catch up with us. So we are at a standstill at this time.

Board Bylaws – The suggested changes were looked over with some discussion occurring. Murphy moved that the Board Bylaws by approved as amended, seconded by Tonelli and approved unanimously.

New Business:
Board Self Evaluations – It was decided to wait until next month to do the evaluations at the same time as the director evaluation. Waters moved to wait, Handoo seconded and it was approved unanimously.

Adjournment:
The meeting was adjourned at approximately 7:50pm after being moved by Handoo and seconded by Murphy and voted on unanimously.