Minutes
North Liberty Community Library
Board of Trustees
September 17, 2007

The meeting was called to order by President Matt Irving at 7:00 p.m. at the North Liberty City Council Chambers, 25 W. Cherry St.

Board members present were, Matt Irving, Peggy Waters, Shawn Selch, Anne Daniels and Library Director Dee Crowner. Board members absent were Andrew Freeman and Carol Thompson.

Approval of Agenda:
Selch moved to approve the agenda as written, which was seconded by Waters and approved unanimously.  

Public Comment: None

Approval of Minutes:
Selch moved to approve the August minutes as written, which was seconded by Waters and approved unanimously.

Reports:

Budget - Jenny Garner:
The budget looks good. We are a little over on books.

Youth and Teen Services - Elaine Reitz:
On September 22, J.R.R. Tolkien’s birthday, will be Hobbit Appreciation Day with activities and snacks for all ages. The TAG teen lock-in will be September 21 and will no longer be an overnight. TAG will enter the chili contest at the Johnson County Fairgrounds September 21. There will still be storytime on Wednesdays at 10 am but Thursday evening storytime will now be at 7 p.m.

Adult Services- Elaine Reitz
Chad Lewis, will present a program on his book Iowa Road Guide to Haunted Locations at 7 pm on September 28. Registration is required for a cookie swap hosted by the library on December 8 from 1-3pm. Elaine will begin posting a list of the most popular checkouts for different age groups each month.

Assistant Director - Jennie Garner:
Inventory will be done from September 16 to September 20. Jennie has been asked to serve on the Leadership Committee for the Iowa Library Association.

Director - Dee Crowner:
Three board members terms are almost over. Those interested in serving as board members should apply by December 1. Applications are at the library and City Hall. There will be a Christmas party for staff and volunteers December 14 at 7 p.m.

Friends of the Library - Carol Thompson:
Friends met September 12. The waffle breakfast will be October 20 8a.m.-12 p.m. Tickets are on sale at the library for $6 and will be $7 at the door. Kids under five eat free. Crafters can set up tables at the breakfast for $15 per table and $20 for two tables. The library has asked TAG to sponsor a new printer.

Policy Review:
Operational Policy: Selch moved to approve policy as is, Daniels seconded and it was approved unanimously.

Old Business:
Board Self Evaluation: Waters moved to approve final Board Self Evaluation, Daniels seconded, and it was approved unanimously.

North Liberty Community Fund: The board will address questions and concerns at the next meeting.

Expansion Steering Committee: The Committee had three meetings last month. Two fundraisers and two architects were interviewed. The Committee will recommend to the City Council that Renaissance be the fundraiser because: (1) they are hands on; (2) we have two prior successful experiences with them; and (3) their bid was $30,000 less. The Committee will recommend that Neumann Monson be the architect because: (1) they built the current library; (2) they will reach our goals less expensively. These recommendations will be made on October 16 at 6:30 p.m. and board members are encouraged to attend. The fundraiser needs $21,000 up front and we currently have $14,000.

New Business:

Director’s Evaluation: Selch moved to approve the Director’s Evaluation form and is, Waters seconded and it was approved unanimously.

Trustee Training Committee: Waters will look over the trustee training manual and update links, etc.

ILA Annual Conference: This year’s conference will be held in Coralville, October 10-12.  Email Jennie if you would like to go and she will register you. Waters, Selch and Irving are considering attending. 
 
Adjournment:
Daniels moved to adjourn, Waters seconded and the meeting was adjourned at 7:49 p.m.

Minutes submitted by Anne Daniels, Secretary, on October 14, 2007.